How to Change Email Signature Outlook?:Step by Step Guide

Having a good signature while sending an email will make your profile look more professional. It is a great way to offer email recipients the contact details without even typing them every time while sending an email. You can truly personalize your email with a signature, or you can come up with the custom signature that will go well with every email that you send.

At times, users want to change email signature Outlook as well. So, to know about the step-by-step procedure to change email signature Outlook without facing any issues.

What is Outlook Email Signature?

Before discussing the steps to change Outlook email signature, let’s understand what an email signature in Outlook is!! Your email signature is a combination of words as well as images that you add at the end of your email. You can set the signature manually and also automatically on an Outlook device. An email signature is similar to a business card that will include the details like full name, phone number, email address, and more. In simple words, your email signature will act as the business card in the digital world, and it will eliminate the requirement to share the details and website URLs every time you share details.

Steps to Change your Outlook Signature

Now that you have an overview of email signature in Outlook and we know that there are several benefits. It is essential to check out the steps mentioned below to change signature Office 365 properly:

1. On your computer, launch MS Outlook and tap to file from the upper-left corner of the Outlook window.

2. Tap to options from the left-hand panel to open Outlook options Windows.

3. From the left navigation panel, choose to mail and tap signature to open the signature confirmation Window.

4. Choose a new from signature and stationary window to create a new signature.

5. With this, you can use the editor tool to create an email, as it will allow you to use any font style or import the images into a signature.

6. Lastly, tap to OK if you are done saving the signature.

Follow the steps as mentioned in the guide to know about the step-by-step procedure to change signatures in Outlook.

Read Also :- How Do I Get a Human at Verizon Customer Service

Steps to Change Email Signature in Outlook Online!!

You can access Outlook by using the web app, i.e., Outlook web app. If you prefer to change signature through the Outlook web app over the traditional MS Outlook email platform, then you can change it easily.

Here is the process to change the signature in a different way as compared to that of changing the signature on the email platform. Follow the steps as mentioned in this section to change email signature Outlook web app.

1. From your computer, open a web browser.

2. Enter www.Outlook.com from the browser’s address bar and tap to enter.

3. After that, enter the login credentials in the requested field and tap to log in.

4. Choose settings > view all Outlook settings > compose and reply.

5. Type your signature under the email signature tab. There are several formatting options available; you can use them to customize your signature appearance.

6. If you want the signature to appear at the bottom of the email that you compose, then choose automatically include my signature on a new message I compose option.

7. And, if you prefer email signature to appear on an email that you reply to or forward, choose to Automatically include my signature on the message I forward or reply to” option.

8. Lastly, tap to save.

These are the steps that you need to follow to smoothly change your signature in Outlook web app. After knowing how to change your signature in Outlook online, if you want to manually add the signature to the selected email, then you can also do that. To start with, log into the Outlook account and choose a new message. After typing the message, choose to insert the signature from the bottom of the compose panel. Here, you can add a new signature for the email and then click on send to send the email that comprises your signature.

Conclusion

Outlook email signature not only adds a professional touch to your emails but also comes with numerous benefits. You can share the contact details that include contact numbers for both professional and personal use, personal and professional email addresses, the company’s logo, and more. Check out the guide and know about change email signature Outlook device.